Q & A
FREQUENTLY ASKED QUESTIONS
FREQUENTLY ASKED QUESTIONS
Are tables and chairs provided?
Yes, tables and chairs are included in our main event venues.
Blacksmith Main: 40 farmhouse tables, 10 round tables, up to 300 gold chiavari chairs. Luminary: 8 trestle based tables, 13 round tables, up to 170 chairs of your choice.
What size are the tables?
Our farmhouse tables are 8’ long by 3’ wide and we recommend sitting four people along each side of the table for a total of 8 people per table. Our plastic round tables are 60” rounds that require a 120” linen (not provided). We recommend seating 6-8 people at a round table.
Do you offer planning services?
No, we do not offer planning services. We have an onsite venue representative to unlock/lock the venue on the wedding day. We do not include services or equipment to plan, coordinate, set-up, perform/conduct, or tear-down after the event.
Do you allow real flames
Yes, we allow open flames such as tapered candles. We ask that you have something underneath your candles to catch wax that may fall. If wax does drip onto tables there will be a $25 per table fee.
How do we secure the event date for the space we want?
We require a non refundable 50% retainer fee at the time of booking. To book our food and beverage team there is a $2,500 retainer collected at time of booking.
When can we start setting up for our event?
Your setup time starts at the beginning of your contracted rental time.
When do we need to have everything out of the space?
We require everything out of the space at the end of your contracted rental time.
How do I pay my retainer and balance?
Check, card, or bank transfer payments work best for us. JPlease make check payments make payable to NP Events.
Northern Pacific Center
BOX 5 West
1511 Northern Pacific Road
Brainerd, MN 56401
Do you offer additional setup/cleanup time?
No, we do not currently offer additional set up / clean up time blocks.
When will ceremony chairs be setup?
Do you have seasonal pricing?
Can I provide my own alcohol for my guests?
At a minimum of at least 1 hour before your ceremony.
Yes, starting December first through the end of March we offer a seasonal price for Saturday dates only.
No, we provide multiple bar options for your event through Clocktower Hospitality to reach your goals. Included in our getting ready suites is an assortment of complimentary drinks and snacks, stocked for your rental.
Who should vendors contact for pre-arrival information?
Please contact Grace at firstname.lastname@example.org
Do we have to check in with anyone when we arrive?
No, you will not need to check in when you arrive. We will have the spaces unlocked at the start of your contracted rental time.
Can I choose my own caterer?
All catering and bar services are through Clocktower Hospitality our venue caterer.
When do we need a final guest count?
Our catering team needs your final guest count numbers at 10 days before the event.
When will we need to vacate and empty the lounges?
We ask that you retrieve all of your belongings by the end of your contracted rental time. We include an 8 hour time frame for the getting ready suites and all belongings must be removed at the end of the eight hours. We do not have a separate space to keep belongings.
Do I need Insurance?
Yes, we require all events to carry insurance. $1 Million general aggregate / $1 Million per occurrence including property damage. Show proof of insurance 30 days before your wedding. Each vendor must also carry these amounts.
Can we have a rehearsal dinner the day before our event rental?
Rehearsal dinner spaces can be rented separately based on availability.
What if my event is canceled?
Unfortunately we do not offer refunds. Your non refundable retainer secures the date you booked
When do we need to have our room layout finalized?
At least 30 days before your event.
Will someone from your team be on site during our rental time?
Yes. Someone will be onsite to unlock and lock up and be a point of contact if you need anything.
Is camping allowed on site?
Camping or overnight stays are not allowed on our property.