Q & A
FREQUENTLY ASKED QUESTIONS
FREQUENTLY ASKED QUESTIONS
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Are tables and chairs provided?
Yes, tables and chairs are included in our main event venues.
Blacksmith Main: 40 farmhouse tables, 10 round tables, up to 300 gold chiavari chairs. Luminary: 8 trestle based tables, 13 round tables, up to 150 white chiavari chairs.
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Do you allow real flame candles?
Yes, we allow open flames such as tapered candles. We ask that you have something underneath your candles to catch wax that may fall. If wax does drip onto tables there will be a $25 per table fee.
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How do we secure the event date for the space we want?
We require a non refundable 50% retainer fee at the time of booking. To book our food and beverage team there is a $2,500 retainer collected at time of booking.
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What size are the tables?
Our farmhouse tables are 8’ long by 3’ wide and we recommend sitting four people along each side of the table for a total of 8 people per table. Our plastic round tables are 60” rounds that require a 120” linen (not provided). We recommend seating 6-8 people at a round table.
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Do you offer planning/coordinating services?
No, we do not offer planning services. We have an onsite venue representative to unlock/lock the venue on the wedding day. We do not include services or equipment to plan, coordinate, set-up, perform/conduct, or tear-down after the event.
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When can we start setting up for our event?
Your setup time starts at the beginning of your contracted rental time.
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When do we need to have everything out of the space?
We require everything out of the space at the end of your contracted rental time.
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When will ceremony chairs be setup?
At a minimum of at least 1 hour before your ceremony.
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How do I pay my retainer and balance?
Check, card, or bank transfer payments work best for us. Please make check payments make payable to NP Events.
Mail To:
Northern Pacific Center
BOX 5 West
1511 Northern Pacific Road
Brainerd, MN 56401
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Do you offer additional setup/cleanup time?
No, we do not currently offer additional set up / clean up time blocks.
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Can I provide my own alcohol for my guests?
No, we provide multiple bar options for your event through Clocktower Hospitality to reach your goals. Included in our getting ready suites is an assortment of complimentary drinks and snacks, stocked for your rental.
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Who should vendors contact for pre-arrival information?
Please contact Grace at grace@northernpacificcenter.com
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When do we need a final guest count?
Our catering team needs your final guest count numbers at 12 days before the event.
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Do you include sound equipment?
We do not include any sound equipment.
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Do you include linens?
We do not include any table linens.
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Can I bring in dessert from an outside vendor?
Yes, you can use an outside vendor for dessert items.
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Can I choose my own caterer?
No, we have an exclusive onsite food and beverage team that we require.
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Can we have a rehearsal dinner the day before our event rental?
Rehearsal dinner spaces can be rented separately based on availability at 30 days before your wedding date.
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What if my event is canceled?
Unfortunately we do not offer refunds. Your non refundable retainer secures the date you booked
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Is camping allowed on site?
Camping or overnight stays are not allowed on our property.
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Do you have seasonal pricing?
Yes, starting December first through the end of April we offer a seasonal price for Saturday dates only.
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Do we have to check in with anyone when we arrive?
No, you will not need to check in when you arrive. We will have the spaces unlocked at the start of your contracted rental time.
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When will we need to vacate and empty the lounges?
We ask that you retrieve all of your belongings by the end of your contracted rental time. We include an 8 hour time frame for the getting ready suites and all belongings must be removed at the end of the eight hours. We do not have a separate space to keep belongings.
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​When do we need to have our room layout finalized?
At least 30 days before your event.
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Do I need Insurance?
Yes, we require all events to carry insurance. $1 Million general aggregate / $1 Million per occurrence including property damage. Show proof of insurance 30 days before your wedding. Each vendor must also carry these amounts.
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When do rentals need to be finalized?
All rental items must be finalized 30 days before the wedding at the latest. Please note items are not reserved until they are added to your invoice and paid for.
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Can cars be picked up the next day?
Yes, we do allow your guests to park overnight and come back the next day.
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Will someone from your team be on site during our rental time?
Yes. Someone will be onsite to unlock and lock up and be a point of contact if you need anything. Please text us at 218-270-8113.
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Where can we take photos on our wedding day?
You are welcome on the outside property of Northern Pacific Center as well as inside your rented areas.
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Do you require a coordinator?
We do not require a coordinator, but we recommend one! Let us know if you need any vendor recommendations.
